Australia-Indonesia Institute Grant Program 2026-27

IMPORTANT: Please read information below to assist you in completing your application online.  

BEFORE YOU BEGIN  

Welcome to the Australia-Indonesia Institute's online grant application service, powered by SmartyGrants. If this is the first time you are applying using SmartyGrants, click ‘Start a Submission’, then ‘Register here’.  

You may begin anywhere in this application form. Please ensure you save as you go.  

Click here (Australia-Indonesia Institute Grants | Australian Government Department of Foreign Affairs and Trade) to view the guidelines.  

For queries about the guidelines, deadlines, or questions in the form, please contact us via email ausindonesia.institute@dfat.gov.au and quote your submission number.    

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's).  

INFORMATION SESSION  

The Australia-Indonesia Institute will be holding an information session to discuss the application procedure and answer any questions about the application form. The session will be delivered remotely via Microsoft Teams on Friday 11 September 2026 at 1.30 pm (AEST). You can join the information session via the below link or dial-in details:   

Microsoft Teams meeting   

Join: https://teams.microsoft.com/meet/47692101998400?p=sknn5WckhT6QMHKJNA   

Meeting ID: 476 921 019 984 00   

Passcode: V7Yf6Cp9  

Dial in by phone   

+61 2 8318 0088,,97320531# Australia, Sydney   

Find a local number   

Phone conference ID: 973 205 31#  

NAVIGATING (MOVING THROUGH) THE APPLICATION FORM  

On every screen (page of the form), you will find a Form Navigation contents box. This links directly to every page of the application. Click the link to jump directly to the page you want.  

You can also click 'Next page' or 'Previous page' on the top or bottom of each page to move forward or backward through the application.  

SAVING YOUR DRAFT APPLICATION  

If you wish to leave a partially completed application, press 'Save and close' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.  

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download PDF' button located at the bottom of the last page of the application form.  

For security reasons, your login session will expire after 20 minutes of inactivity. Saving your form or navigating to another page resets the timer. 

You’ll be prompted 90 seconds before your session expires, with the option to extend your session or log out. If you don’t respond to the prompt in time, your form will be automatically saved before your session ends. 

SUBMITTING YOUR APPLICATION  

You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.  

Once you have reviewed your application, you can submit it by clicking on 'Submit' at the top or bottom of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed and there are no validation errors.  

Once you have submitted your application, no further editing or uploading of support materials is possible.  

When you submit your application, you will receive a confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.  

If you do not receive a confirmation of submission email, then you should presume that your submission has NOT been submitted.  

Hint: also check the email hasn't landed in your spam or junk email folder.  

ATTACHMENTS AND SUPPORT DOCUMENTS  

You will need to upload/submit attachments to support your application. This is very simple but requires you to have the documents saved on your computer, or on a storage device.  

You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.  

COMPLETING AN APPLICATION IN A GROUP/TEAM  

A number of people can work on an application using the same log in details, but only with one person working in the application form at a time. Ensure you save as you go.  

SPELL CHECK  

Most internet browsers have spell checking facilities built in – you can switch this function on or off by adjusting your browser settings.  

Please save your form regularly – especially when working on longer responses – to avoid losing any work.